The NSW eTendering site, managed by the Department of Commerce, supports hundreds of agency users, tens of thousands of suppliers to government, and tracks NSW government procurement through the tendering process to the awarded contracts.
Building on the success of the AusTender II development project, in late 2007 Commerce requested Gruden develop a refresh of the eTendering system. A three month scoping phase followed, developing a detailed functional specification, including specifying requirements for post-live releases. Gruden then took the site through a Look & Feel process, designed to refresh the eTendering system in light of NSW Government style requirements.
After a thorough templating phase, in which every public and admin screen was mocked up in HTML, and a period of prototyping key interfaces, development commenced. Running for five months, with periods of end-user testing to engage all stakeholders, development remained on time and budget with strong change management and control from the combined project team across Commerce and Gruden.
Finally, Gruden had a month to develop migration scripts to move data from the legacy system to the new. This final migration ran over a weekend to minimise downtime, and involved moving gigabytes of data and tens of thousands of public records and their associated history.
The site has been deployed to a cluster of Solaris 10 servers, running Coldfusion 7 and MySQL 4.
The team at Commerce and Gruden have developed a solid basis on which to further build the system to meet the requirements of NSW Government procurement.
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